Licensing strategic and expert groups
Our groups set the direction of negotiations and ensure that our members’ requirements are embedded into our service.
Our strategic groups are run jointly with UUK to set the sector strategy for licensing, with the support of our expert groups.
Working in partnership, and with the support of these groups, enables us to negotiate affordable agreements that save our members time and money - both in the acquisition and delivery of digital content.
Strategic groups
These groups develop the sector’s strategic objectives for negotiations, ensuring they align with and advance institutional, sector and government priorities and policies in research and innovation.
They will meet twice per year with an additional annual meeting combining all of the strategy groups within Jisc.
Remit
- Develop the sector’s strategic objectives for negotiations, ensuring they align with and advance institutional, sector and government priorities and policies in research and innovation
- Set negotiation strategy and provide leadership to put the sector in the best possible position to achieve its objectives. Members of the groups may be invited to attend meetings with vendors
- Govern the negotiations, and act as the conduit between negotiators and the sector for the agreement, communication, oversight and reporting of negotiations
- Represent the voice of members, ensuring negotiation and communication strategies resonate with members and maintain collective strength. Articulating the outcomes of discussions back to those they represent
- Share insight and expertise, supporting collaboration across the sector and internationally to respond to common challenges and to collectively realise shared aims
- Facilitate debate and action within the sector to help implement solutions to challenges in licensing of digital solutions to foster a vibrant and well-functioning research, learning and teaching ecosystem. This includes providing and soliciting evidence and expertise to inform policy development
- Are responsible for quality assurance/holding Jisc activity to account on behalf of members (with agreed measures to assess this eg satisfaction, positive negotiation outcomes, savings and efficiencies)
- Guide the work of the expert groups
- Develop the sector’s strategic objectives for negotiations, ensuring they align with and advance institutional, sector and government priorities and policies in research and innovation
- Set negotiation strategy and provide leadership to put the sector in the best possible position to achieve its objectives. Members of the groups may be invited to attend meetings with vendors
- Govern the negotiations, and act as the conduit between negotiators and the sector for the agreement, communication, oversight and reporting of negotiations
- Represent the voice of members, ensuring negotiation and communication strategies resonate with members and maintain collective strength. Articulating the outcomes of discussions back to those they represent
- Share insight and expertise, supporting collaboration across the sector and internationally to respond to common challenges and to collectively realise shared aims
- Facilitate debate and action within the sector to help implement solutions to challenges in licensing of digital solutions to foster a vibrant and well-functioning research, learning and teaching ecosystem. This includes providing and soliciting evidence and expertise to inform policy development
- Are responsible for quality assurance/holding Jisc activity to account on behalf of members (with agreed measures to assess this eg satisfaction, positive negotiation outcomes, savings and efficiencies)
- Guide the work of the expert groups
Responsibilities
- Members should attend meetings regularly, although it is not expected that all members will make each meeting
- In order to support an informed and robust debate members should read and consider all meeting papers prior to the meetings (where possible summaries of some papers will be provided as an alternative)
- Members should contribute during each meeting, preferably verbally and can also make use of the chat function in online meetings
- Members should speak out to provide robust challenge and support to our proposals/strategies
- Members should utilise their networks to promote the groups work, both within their organisations and more widely
- Professional organisation members should liaise with those organisations prior to meetings to bring that view to the group and to share the work of the group with the organisation following the meetings
- Institution members will be representing their institution and will bring skills and experience to the meeting based on their role, however, so far as is reasonable members are asked to think about how scenarios and proposals presented would impact on institutions of their size, type etc
- Members are asked to retain their strategic/pragmatic view to ensure that they can support tangible outcomes for the negotiations within Jisc Licensing, providing guidance which can be put into practice
- Members will be asked to consider and respond to correspondence from Jisc between meetings where support may be required from a group, for example to take a stand with a supplier
- Members should attend meetings regularly, although it is not expected that all members will make each meeting
- In order to support an informed and robust debate members should read and consider all meeting papers prior to the meetings (where possible summaries of some papers will be provided as an alternative)
- Members should contribute during each meeting, preferably verbally and can also make use of the chat function in online meetings
- Members should speak out to provide robust challenge and support to our proposals/strategies
- Members should utilise their networks to promote the groups work, both within their organisations and more widely
- Professional organisation members should liaise with those organisations prior to meetings to bring that view to the group and to share the work of the group with the organisation following the meetings
- Institution members will be representing their institution and will bring skills and experience to the meeting based on their role, however, so far as is reasonable members are asked to think about how scenarios and proposals presented would impact on institutions of their size, type etc
- Members are asked to retain their strategic/pragmatic view to ensure that they can support tangible outcomes for the negotiations within Jisc Licensing, providing guidance which can be put into practice
- Members will be asked to consider and respond to correspondence from Jisc between meetings where support may be required from a group, for example to take a stand with a supplier
Expert groups
These groups provide expert input and insight on institutional requirements to inform development of a portfolio area business case, licensing and negotiation strategy and tactics.
The groups will meet three times per year and most meetings will be online. In addition to the scheduled meetings, it may be necessary to set additional meetings (as the whole group or a subset) to respond to particular issues arising from the negotiations.
We aim to encourage more regular engagement through the use of Teams, distribution lists etc between the meetings.
Remit
- To provide expert input and insight on institutional requirements to inform development of a portfolio area business case, licensing and negotiation strategy and tactics
- Bring discussions within institution and representation back to the meeting to inform communications and sector engagement
- Inform deliberations of the UUK Jisc strategic groups
- Members from these groups may be invited to join negotiations
- To provide expert input and insight on institutional requirements to inform development of a portfolio area business case, licensing and negotiation strategy and tactics
- Bring discussions within institution and representation back to the meeting to inform communications and sector engagement
- Inform deliberations of the UUK Jisc strategic groups
- Members from these groups may be invited to join negotiations
Responsibilities
- Members should attend meetings regularly, although it is not expected that all members will make each meeting
- Where possible members should attend in person meetings in person. However, we understand there will be practical constraints and will always provide a virtual joining option
- To support an informed and robust debate we ask that members read and consider all meeting papers prior to the meetings. Where possible summaries of some papers will be provided as an alternative
- Members are expected to represent the views of their institution and wherever possible, put forward the views of other institutions in the same Jisc band, type of institution or group, and to contribute to discussions at meetings. Contributions should be verbal or via the chat function if appropriate
- Members should speak out to provide robust challenge and support to our proposals/strategies
- Members should utilise their networks to promote the groups work, both within their organisations and more widely
- Institution members will be representing their institution and will bring skills and experience to the meeting based on their role, however, so far as is reasonable members are asked to think about how scenarios and proposals presented would impact on institutions of their size, type etc
- Members are asked to retain their strategic/pragmatic view to ensure that they can support tangible outcomes for the adoption of equitable licensing and negotiations within Jisc Licensing, providing guidance which can be put into practice
- Members will be asked to consider and respond to correspondence from Jisc between meetings where support may be required from a group
- Members should attend meetings regularly, although it is not expected that all members will make each meeting
- Where possible members should attend in person meetings in person. However, we understand there will be practical constraints and will always provide a virtual joining option
- To support an informed and robust debate we ask that members read and consider all meeting papers prior to the meetings. Where possible summaries of some papers will be provided as an alternative
- Members are expected to represent the views of their institution and wherever possible, put forward the views of other institutions in the same Jisc band, type of institution or group, and to contribute to discussions at meetings. Contributions should be verbal or via the chat function if appropriate
- Members should speak out to provide robust challenge and support to our proposals/strategies
- Members should utilise their networks to promote the groups work, both within their organisations and more widely
- Institution members will be representing their institution and will bring skills and experience to the meeting based on their role, however, so far as is reasonable members are asked to think about how scenarios and proposals presented would impact on institutions of their size, type etc
- Members are asked to retain their strategic/pragmatic view to ensure that they can support tangible outcomes for the adoption of equitable licensing and negotiations within Jisc Licensing, providing guidance which can be put into practice
- Members will be asked to consider and respond to correspondence from Jisc between meetings where support may be required from a group