Enterprise licensing strategy group
Supporting the enterprise systems portfolio and setting the sector’s strategic objectives for Jisc negotiations with vendors for licensed enterprise software solutions.
The group focuses on ensuring the licensing of enterprise solutions will meet the strategic and institutional priorities of UK FES, HE and research, both now and in the future. This includes:
- Consideration of digital transformation of education, research and digital estates, collective and shared licensing and procurement models
- Standards and interoperability for digital, data and technology
- Business risk
- The efficiency agenda
Members play an essential role in ensuring negotiation, procurement and communication strategies reflect the diversity of the sector, the marketplaces they are operating in and the value of collective negotiation is achieved.
The group will facilitate debate and action within the sector and the vendor marketplace to help implement solutions to challenges in licensing enterprise solutions, fostering digital transformation of education and research. This includes providing and soliciting evidence and expertise to inform policy development.
Members
Membership of the group reflects diversity within the sector and recognises the importance of involving senior leaders from UK institutions to achieve affordable, sustainable, and innovative agreements.
- Professor John Latham, Coventry University (Chair)
- Tyrrell Basson, University of York
- David Conway, University of Sunderland
- Nathalie Czechowski, University of South Wales
- Oliver Davy, University of Derby
- Jon Dunster, Chichester College group
- Mark Emerson, Colchester Institute
- Gavin McLachan, University of Edinburgh
- Dr Jim Nottingham, University of the creative arts
- Emma Woodcock, York St John University
Professional bodies
- Deborah Green, UCISA
- Dan Hurley, UUK
Invited representatives
- Michael McLaughlin, APUC (procurement bodies)
Membership information
The combined membership of the group will be representative of all UK universities and the diversity of size, income, approaches, ambitions, strategies, students, researchers and staff etc contained within those institutions. The membership should have wide geographical coverage.
There will be continued engagement and consultation with AOC, SFC and CETR to ensure that the interests of FE institutions are represented in relation to the group’s area of work. This will be additional to having FE representative members on the group.
Memberships of other Jisc groups will be taken into account when selecting institutions to reasonably avoid duplication of individuals and institutions. Exceptions to this approach include where chairs of the expert level groups should sit on the linked strategy group and members providing a link between expert level groups.
There will be up to 14 representative members as follows:
- Chair – VC
- Up to 10 members from UK higher education institutions (CIO and similar roles)
- Up to three members from UK further education institutions (director of IT services, digital transformation and similar roles)
There will be members from professional bodies as follows:
- UCISA – CEO (or delegate)
The combined membership of the group will be representative of all UK universities and the diversity of size, income, approaches, ambitions, strategies, students, researchers and staff etc contained within those institutions. The membership should have wide geographical coverage.
There will be continued engagement and consultation with AOC, SFC and CETR to ensure that the interests of FE institutions are represented in relation to the group’s area of work. This will be additional to having FE representative members on the group.
Memberships of other Jisc groups will be taken into account when selecting institutions to reasonably avoid duplication of individuals and institutions. Exceptions to this approach include where chairs of the expert level groups should sit on the linked strategy group and members providing a link between expert level groups.
There will be up to 14 representative members as follows:
- Chair – VC
- Up to 10 members from UK higher education institutions (CIO and similar roles)
- Up to three members from UK further education institutions (director of IT services, digital transformation and similar roles)
There will be members from professional bodies as follows:
- UCISA – CEO (or delegate)
Terms of office
The term of office for representative members is three years with the possibility of an additional term of up to three years upon expiry of the first term.
Extensions for a longer period of time are permissible as an exception where a member brings particular expertise that could not reasonably be replaced, or to provide continuity to the group by contributing to group memory where there are significant changes in membership taking place.
Any additional term of office will be considered if the member wishes to extend their term and will be decided by the chair of the group and Jisc/the chair of the group, UUK and Jisc. Their decision would take into account whether the member has normally been able to attend and contribute to meetings and ensure that terms of office ended at different times to prevent a large change in membership at any one time.
Members from professional organisations and observer members do not have a formal term of office but these roles will be reviewed annually by Jisc and the chair to consider whether there is the right representation of organisations and roles.
The term of office for representative members is three years with the possibility of an additional term of up to three years upon expiry of the first term.
Extensions for a longer period of time are permissible as an exception where a member brings particular expertise that could not reasonably be replaced, or to provide continuity to the group by contributing to group memory where there are significant changes in membership taking place.
Any additional term of office will be considered if the member wishes to extend their term and will be decided by the chair of the group and Jisc/the chair of the group, UUK and Jisc. Their decision would take into account whether the member has normally been able to attend and contribute to meetings and ensure that terms of office ended at different times to prevent a large change in membership at any one time.
Members from professional organisations and observer members do not have a formal term of office but these roles will be reviewed annually by Jisc and the chair to consider whether there is the right representation of organisations and roles.
Meeting papers
Papers for meetings should be shared with the members one week prior to the relevant meeting.
The agenda will identify which papers are confidential to the group, which are confidential across the groups (ie will be available to the other strategic groups within Jisc) and which are confidential to the sector. If the content of the paper can be shared with the sector but the paper itself should not be shared then this will be specified on the agenda.
Subject to the paragraph above, members may share papers, or the information set out in these, within the sector where there is strategic benefit, for example to update and gain insight from their networks and to obtain the views of colleagues in different roles.
Where it is permitted to share a paper within the sector this must be done securely, for example within an institutions Microsoft Teams or similar system. Papers should not be shared using e-mail unless the paper is password protected and the password is shared by separate means (eg text, in person, phone call). Password protected papers can be provided if required.
Please advise colleagues who are being given sight of any papers that they must not share these further.
To support meeting preparations and sharing with colleagues in the sector, Jisc will aim to produce summaries of papers where the information can be condensed but still provide enough insight for a constructive response.
Papers for meetings should be shared with the members one week prior to the relevant meeting.
The agenda will identify which papers are confidential to the group, which are confidential across the groups (ie will be available to the other strategic groups within Jisc) and which are confidential to the sector. If the content of the paper can be shared with the sector but the paper itself should not be shared then this will be specified on the agenda.
Subject to the paragraph above, members may share papers, or the information set out in these, within the sector where there is strategic benefit, for example to update and gain insight from their networks and to obtain the views of colleagues in different roles.
Where it is permitted to share a paper within the sector this must be done securely, for example within an institutions Microsoft Teams or similar system. Papers should not be shared using e-mail unless the paper is password protected and the password is shared by separate means (eg text, in person, phone call). Password protected papers can be provided if required.
Please advise colleagues who are being given sight of any papers that they must not share these further.
To support meeting preparations and sharing with colleagues in the sector, Jisc will aim to produce summaries of papers where the information can be condensed but still provide enough insight for a constructive response.
Recruitment
When a vacancy for a chair or institution representative member arises this will be recruited by UUK and Jisc either by invitation or by initially seeking expressions of interest.
When a vacancy for a professional organisation arises, the relevant organisation will be invited to provide details of their appointee to us.
When a vacancy for an observer member arises, the relevant organisation will be invited to provide details of their observer who will join the group.
When a vacancy for a chair or institution representative member arises this will be recruited by UUK and Jisc either by invitation or by initially seeking expressions of interest.
When a vacancy for a professional organisation arises, the relevant organisation will be invited to provide details of their appointee to us.
When a vacancy for an observer member arises, the relevant organisation will be invited to provide details of their observer who will join the group.
Review and time period
The group will run while there is work appropriate to its remit to undertake or continue.
Jisc and group members will reflect on the groups role and progress with the matters within its remit regularly (at least annually) in order to plan any changes.
The groups main tasks may be completed, no longer required or change significantly and in these scenarios the group would close.
The groups remit may need to shift in order to reflect any changes in the landscape and the support required from us as a result.
Where it is appropriate for the group to continue any required changes will be incorporated into the groups remit. During the life of the group the knowledge and skills required from its members to provide the required expertise may change. Should this happen some memberships would cease and any vacancies be identified and recruited.
The group will run while there is work appropriate to its remit to undertake or continue.
Jisc and group members will reflect on the groups role and progress with the matters within its remit regularly (at least annually) in order to plan any changes.
The groups main tasks may be completed, no longer required or change significantly and in these scenarios the group would close.
The groups remit may need to shift in order to reflect any changes in the landscape and the support required from us as a result.
Where it is appropriate for the group to continue any required changes will be incorporated into the groups remit. During the life of the group the knowledge and skills required from its members to provide the required expertise may change. Should this happen some memberships would cease and any vacancies be identified and recruited.