Archives Hub steering committee
Advising Jisc on the development of all aspects of Archives Hub products and services, and related initiatives.
Membership reflects the range of archives who contribute to and benefit from the Archives Hub products and services. Members are senior practitioners or managers from the academic, research and specialist archive community, reflecting a diverse range of roles, both practical and strategic, across institutions.
Core aims
- To represent the views of Jisc members and the archive community in the development of services and activities
- To actively provide feedback and comment on service proposals and developments
- To raise and discuss potential opportunities and developments for the Archives Hub products and services
- To act as advocates for the Archives Hub as the aggregator of archival data within the UK GLAMA (galleries, libraries, archives, museums and academia) sector
- To promote the importance of efficient and high-quality archival data flows as a key driver for effective discoverability
- To work in partnership with other Jisc and non-Jisc groups and to ensure that strategic developments are informed by community needs
- To encourage awareness of strategic and service developments in the community
Members
- Sue Breakell, archive director, University of Brighton Design Archives
- Charles Fonge, university archivist, University of York, Borthwick Institute for Archives
- Jane Gallagher, head of digital special collections, University of Manchester
- Alison Harvey, archivist, Cardiff University
- Richard Higgins, collections discovery librarian, Durham University
- Rebekah Johnston, archivist, University of Cambridge
- Christina Kamposiori, executive programme officer, RLUK
- Matthew Neely, senior archivist, Bodleian Libraries, University of Oxford
Terms of reference
Governance and organisation
Jisc will act as the convenor and the steering committee will meet not less than two times per year. Meetings will primarily be online, to allow for greater regularity, inclusivity, efficiency, cost-effectiveness and to minimize the environmental impact. However, a face-to-face meeting may be planned if more appropriate and where circumstances allow.
Jisc will act as the convenor and the steering committee will meet not less than two times per year. Meetings will primarily be online, to allow for greater regularity, inclusivity, efficiency, cost-effectiveness and to minimize the environmental impact. However, a face-to-face meeting may be planned if more appropriate and where circumstances allow.
Membership structure
Jisc will ensure that membership reflects the range of archives who contribute to and benefit from Archives Hub products and services. Members are senior practitioners or managers from the academic, research and specialist archive community, reflecting a diverse range of roles, both practical and strategic, across institutions. Representatives of relevant community or professional organisations may also be represented and the board will retain the opportunity to co-opt additional members where it is felt that they will enhance overall performance. The committee will include a chair and no more than 15 committee members. Relevant Jisc staff as appropriate will also attend meetings.
Jisc will ensure that membership reflects the range of archives who contribute to and benefit from Archives Hub products and services. Members are senior practitioners or managers from the academic, research and specialist archive community, reflecting a diverse range of roles, both practical and strategic, across institutions. Representatives of relevant community or professional organisations may also be represented and the board will retain the opportunity to co-opt additional members where it is felt that they will enhance overall performance. The committee will include a chair and no more than 15 committee members. Relevant Jisc staff as appropriate will also attend meetings.
Term of membership
Membership will be for a term of three years, with the option for renewal.
The appointment of members from the archive community will be by nomination, invitation or application and will be approved by the committee. To ensure a balance of membership representing the diversity of the archive community, the call for nominations may focus on particular groups.
The process for appointment will be reviewed every two years.
A member will be considered as having stood down if:
- The member has two un-notified absences in a row ('un-notified' means the member did not call a reasonable contact in the organisers before the upcoming meeting to indicate they would be absent)
- The member has three notified absences in a row
Membership will be for a term of three years, with the option for renewal.
The appointment of members from the archive community will be by nomination, invitation or application and will be approved by the committee. To ensure a balance of membership representing the diversity of the archive community, the call for nominations may focus on particular groups.
The process for appointment will be reviewed every two years.
A member will be considered as having stood down if:
- The member has two un-notified absences in a row ('un-notified' means the member did not call a reasonable contact in the organisers before the upcoming meeting to indicate they would be absent)
- The member has three notified absences in a row
Responsibilities of members
Declare to the board any interests in or significant commitments to other companies or organisations, which may relate to areas of work or interests that the board is discussing and/or providing advice to Jisc.
Act in good faith towards the wider board membership and Jisc.
Attend or have stand-in representation for at least one online meeting per year.
Declare to the board any interests in or significant commitments to other companies or organisations, which may relate to areas of work or interests that the board is discussing and/or providing advice to Jisc.
Act in good faith towards the wider board membership and Jisc.
Attend or have stand-in representation for at least one online meeting per year.
Meetings and administration
Dates for 2 meetings per year will be scheduled annually.
Agenda and papers will be circulated not less than 1 week prior to meetings.
Follow-up documents will be circulated no more than 1 week after meetings.
The board’s time is more effectively used if information/papers are circulated and read in advance, so that time in meetings is given to discussion of issues and actions rather than sharing information.
Communication and administration will be supported via a closed Teams channel as part of the Archives Hub community. This will facilitate discussion and information sharing outside meetings, plus easy access to documents.
Dates for 2 meetings per year will be scheduled annually.
Agenda and papers will be circulated not less than 1 week prior to meetings.
Follow-up documents will be circulated no more than 1 week after meetings.
The board’s time is more effectively used if information/papers are circulated and read in advance, so that time in meetings is given to discussion of issues and actions rather than sharing information.
Communication and administration will be supported via a closed Teams channel as part of the Archives Hub community. This will facilitate discussion and information sharing outside meetings, plus easy access to documents.